Data Disclosure Requirements & Guidelines for Exportation from Enclave
Researchers who qualify for access to the PSID restricted data are contractually
obligated to follow all of the
terms and conditions
in the Contract for Use of Research Data. Please review the
MiCDA Acceptable Data Use Policy
and this summary of the minimum data disclosure requirements and guidelines for exportation
from the enclave.
Free Data Updates
During your contract period, PSID will provide you with any updates of the data that may be made,
with no additional paperwork or fee requirements.
During the three-year time period over which the contract is active, Investigators must submit a Request for
Contract Extension twice a year until contract closure for a total of five
Request for Contract Extensions
submitted during a three year contract. Twice per year - in January and July - PSID will email investigators
alerting them to the upcoming due date of their extension form. This report provides information to PSID about
any changes in personnel, work environment, and research that may occur during the contract period. Graduate
students will need to work with their faculty advisers for signatures and (e)mailing of the form to the PSID.
Out of Compliance
Failure to submit the
Request for Contract Extension
will result in an out-of-compliance contract and your
enclave access will be disabled. This could also potentially make you ineligible to enter into any future
contractual arrangements for PSID restricted data. Occasionally unavoidable circumstances can cause delays
in the submission of the
Request for Contract Extension.
The PSID staff are more than willing to work with
institutions to facilitate the process.
Once you have completed your research, you must either certify destruction of the data and derived
files by completing the
Certification of Compliance Form,
or return the data and derived files to the PSID for secured storage. Researchers may elect to return
their files to the PSID for secured storage allowing them to use the data in the future
Immediately report any data breaches or problems with the data to PSID staff by contacting
Effective May 25, 2008, anyone submitting an application, proposal, or progress report to the
NIH must include the PubMed Central reference number (PMCID) or NIH Manuscript Submission
reference number when citing applicable articles that arise from their NIH funded research:
In consideration of this policy, PSID requests that all journal articles based on analysis of PSID
data or its supplements (either public or restricted-use) receive a PubMed Central reference
number (PMCID). Journal articles must be submitted to PubMed Central to receive a PMCID. The method
of PubMed Central submission and Investigator responsibility for submission depend
on the journal and its publisher:
automatically submit published articles to PubMed Central.
Some journal publishers
may submit the articles to PubMed Central automatically or upon request by the author.
If neither the journal nor the journal publisher will submit the article to PubMed Central,
the Investigator will be responsible for the submission. For detailed instructions on the
process of submitting a journal article to PubMed Central, please see the
Researchers with PSID restricted-use contracts should include PMCIDs in their list of PSID publications submitted in biennial reports.
Researchers using PSID public-use data should send citations based on PSID publications you have
authored which have PMCIDs to firstname.lastname@example.org.